Chapter 11 and Chapter 12

Chapter 11 Questions
Define a stockholder and stakeholder. What is the difference between the two?

A stockholder is an individual with the claim over owning part of the company in such a way that he/she has ownership of the stock and has an influence on the finance of the corporation. A stockholder can at the time be referred to as the shareholder. A stakeholder, on the other hand, is an individual with the interests of the organization or corporation. And for this case, the stakeholders has some other interests other than the stock appreciation of the Corporation (Lindsay, 2016).

A stockholder is an individually that will take part in the electing the directors of the company and another small number of additional issues that he/she can handle. At the same time, a stockholder is entitled to dividends. A stockholder can be part of the stakeholders group, but a stakeholder is not regarded as stockholders. The positions outlined that stockholding is within stakeholding.

A stakeholder is any individually that represents a wide group of the persons with the interest in the operations (success or failure) of the company. The group has a big impact on the general operations of the company as it is wide and it includes the stockholders (shareholders), the creditors, customers, the local community, employees and the government. A stakeholder takes greatly part in the management of the corporations as their influence brings about the loss or the decline in the organization performance. They have a high impact on the decisions undertaken within the business.

What process does a company go through to respond to stakeholder concerns? What are the steps of this process?

In the operations and general management of an organization, the stakeholders play a crucial role as they take part in the decision-making process. To get the stakeholders concerns responded to by the managers, different methods can be applied. However, based on the role they play engagement is the most reliable principle to go about the task. Once they are engaged, the creation and the maintenance of the business value are upheld. The stakeholders’ engagements strategy is defined by the social business relationship (BSR) background. The strategy can be implemented through five distinctive steps of engagement strategy (set), stakeholder mapping (Define), Preparation (Focus), Engagement (Conduct), and Action Plan (Identify).

The engagement strategy comes before understanding that engaging stakeholders mean taking and treating the issues and opinions of the stakeholders as the outside concerns.

Stakeholders mapping stage defines the collaborative undertaking of research and conducting a discussion to have the identification of the key list of the company stakeholders. The mapping is done through the steps of identifying, analyzing, mapping and prioritizing. The success of the stakeholders’ identification will depend on the knowledge of the participants in the research and discussion.

The preparation stage once more defines the examination of the identified organization stakeholders to have a good understanding of their concerns, positions, and interests. The follow-up step of identifying is the determination of the best method of incorporating the concerns within eh company with the best understanding of the risks associated with the engagement. This defines the action plan which upholds to the system of the participant (managers) that goes by the engagement, communicating and informing. Engaging defines the stakeholders, communication, on the other hand, defines the stakeholders with the highest level of willingness to engage and inform defines the seeking of the information than conversations (Morris & Baddache, 2012).

What is the agency problem? What are the governance mechanisms that can be put in place to defend from this problem?

An agency problem can be defined as the conflict of interest that may exist between the management of the organization and the stockholders of the company. In this case, the managers within the management bracket define the agents who have the official task of making sound decisions that will get to maximize the profits (dividends) to the stockholders.

The corporate governance comes in to provide the balance through the sharing of powers amongst the directors, management and the stockholders with the aim to maximize the shareholder value and protect the stakeholder’s interest. The way to go about the agency problem is to ensure that the company complies with local, state and federal statutes. Establish some standards that should comply. Thirdly, implement best practices as suggested by the professional organizations.

Describe internal controls and strategies that can be implemented to ensure ethical behavior within a company.

The development of an ethics program within the organization will get the ethical behavior implemented. The program should get done through the establishing, communicating and the monitoring of the ethical values. The values are expected to characterize the company history, culture, and the operating system. The program should accommodate the codes of conduct to the employees.

Develop ethical standards and take the employees through the training about the standards. Also, ensure that the employees comply with the ethics, and this can be measured through the comparison of the ethical employee performance.

Chapter 12 Questions
How can organizational design contribute to competitive advantage?
There are so many ways in which an organization can be structured based on the objectives of the organization. An organization is usually referred to as a group of entities which operate to achieve the same common goal or goals. The structure of any organization influences the performance of the organization. Organizational structures offer the capability to specify responsibilities for assorted functions and processes to entities including workgroup, individuals, branch, and department. People who operate as individuals are often hired for specified time periods in organizational structures to carry out contracts of work, orders for work, permanent contract employment or even under program orders. Constantly increasing competitive pressure correlates with changing organizational structures and the involved processes to improve the competitive advantage of the organizations. The existence of skills and resources that are better outside the organization increased application of the use of alliances, down scoping or outsourcing by firms tend to cause the firms to draw in the narrow scope of activities.

Describe how a strong organizational culture leads to transparency, ethics, and to competitive advantage within a company.

Effective organizational structures make better the relations of work among the several entities that exist within the organizations. This will improve the efficiency of carrying out activities within the organizational units and hence enables an organization to develop an order and control, which is important for the monitoring of various processes that exist in the firm. The organization, therefore, supports command for carrying on with a variety of orders and changes in the conditions for performance of work. The organization incorporates the use of skills from individuals to introduce ease of change and application of creativities. With the expansion of business, the chain of command becomes longer and hence expands the span of control. With age, the flexibility of the organization will reduce with the creativity fatiguing. This makes it necessary for the organizational structures to be often changed to accommodate recovery.

How does the implementation of functional structures lead to more organizational control and more effective strategic planning?

Organizational culture influences the way in which specialists in the organization think and carry out their responsibilities. It is influenced positively by important reconfiguration of the part played by human resources in the development of the organization. As a result of organizational culture, there is improved performance within organizations and increased flexibility in the demand of the market. A strong corporate culture is known as an imperative driver of innovation to forces from the outside.

The culture of a company is derived from the values, structures, assumptions which are essential for the survival of an organization in a given industry. Organizational culture is transparent to workers in the firm, investors, and customers. It sets the picture of the organization at present and in the future. The organizational culture creates a strong relationship with the group that is difficult to break. The culture can either be the strongest asset or the biggest liability to the organization. Its impact is more than talents present in an organization and apparently possesses significant influence on the goals of the organization.

Organizational culture assists in the development of ethics that are expected in an organization. This is because it outlines what each and every individual in the organization is expected. If well incorporated into the culture of the organization, the ethics are easily followed by the stakeholders in the firm as well as its employees and management. It also encourages transparency since all the individuals surrounding the organization can observe what the organization stands. This increases trust by customers and even investors since the organization becomes very easy to understand regarding operations and policies.

Organizational structure outlines how activities in an organization are directed to the achievement of the organizational goals through the allocation of tasks, supervision, and coordination. The organizational structure, therefore, serves as a way through which people see their organization and the environment of the organization. It influences the activities of the organization in ways such as the provision of the foundation on which the accepted standards of operation and procedure routines. This makes it a very important tool in the strategic planning. It also determines which members of the organization are given the role of making decisions which determine the extent to which their opinions affects the line of action to be taken by the organization.

Narrative essay

Whenever I think of the incident that transpired on that particular Thursday afternoon, I get a nasty feeling about the challenges of working as a respiratory therapist. Is it that all the health care practitioners should have a calling to their work or should work as a profession? As a respiratory therapist, I usually work in the intensive care and the operating rooms, but I also engage in the outpatient activities. I am a specialist and an educator in the fields of cardiology and pulmonology. Most of the patients I attend to are in the ICU and the emergency departments struggling for their lives. At times, I manage the pre-hospital and the hospital to hospital patient transport by air or by mobile road ambulance. Most of the patients have illnesses ranging from asthma, bronchitis, and emphysema. Other have a heart attack and sleep disorders. On a certain Thursday afternoon late last year, I had one of the many challenges in my line of service.

I reported to work as usual and said a prayer before the start of my daily chores. I attended to several patients having varying illnesses, and most of them had a hope of getting well in due time. I decided to take a short rest during lunch hour after realizing that there were no more patients to attend. However, after few minutes, I received a call from the hospital superintendent that there was an emergency case I required to attend. The details clarified that I had to travel with several nurses to a nearby village to seek what we could do to save the situation. There was a man in his later forties who lived with asthma for a long time. I looked at him in desperation knowing that I could do my best to save the situation though he was in a life-threatening stage. He could not talk, had flared nostrils, his skin was bluish tint from the mouth region and under the fingernails. The man lacked adequate oxygen circulation in the blood stream.

My professional’s values require that I serve to the best of my ability to save lives and restore health. We teamed up with the nurses to address the condition, but our attempts seemed futile. All our first aid attempts failed to change the situation. I instructed the nurses to lay him in the ambulance and rush to the hospital for further treatment. I think that it was a rough day for me since every other attempt to save the man failed. He lost his life as we worked tirelessly to save it. I felt discouraged, guilty, and emotionally disturbed and could not attend to other patients that day. I questioned my work as a respiratory therapist and whether it was a calling or out of influence to study the particular discipline. According to my understanding, such occurrences were inevitable, but some could be saved regardless of their severity. I did not understand why the man could lose his life in the hands of professionals and experts in the field.

It was sad news to the close family members and very challenging to break the same news to the wife who was also ill of another health condition. In some instances, the experiences of healthcare practitioners are hard to relate with though they form part of the daily life. The work of a respiratory therapist is challenging, but the desire to continue improving the quality of life compels me to serve wholeheartedly.

Crm at minitex

Minitrex Systems
The Minitrex Company is a business entity with different divisions under different personnel heads. The company has various data and information databases. The Minitrex Company has complete operations conducted under four divisions. The divisions include the sales and marketing department, the financing department and the insurance department. The company operates four data and database information systems which include the Customer Contacts System, the Management Business Center System, the Credit Administration System and the General Management System.

Customer Contacts Database

The customer contacts are a data and information system dedicated to serving the sales and marketing department. The database maintains and controls data and information for customers contacts. The main process of data and information entry into the customer’s contacts is through the customers having direct contact with the sales and marketing department. The customers can also get information through making a phone call. The customer contact is not shared with the other department divisions. However, the Customer contacts database share data involving the orders with the credit administration database. Customer contacts database also share data containing the products and services with General Management System.

General Management System
The other form of the data processing and management platform is the General Management System. The data and processing database are used by the department of insurance division the insurance division can receive bills from the customers. The General Management System shares data and information with the customer contacts database. The data and information shared includes the products and services.

Credit Administration System
The credit administration system is the data and information processing system that obtains the billing information from the insurance department. Credit Administration System shares the credit data and information with the customer contacts database. The General Management System is controlled and managed by the insurance department.

Management Business Center System
Management Business Center System manages and process data and information within the financing department. The financing department controls data and information stored in obtained by the customers. Management Business Center System share data and information concerning the orders placed by the customers. Management Business Center System supports the World Wide Web access to the internet.

CRM Minitrex Data
The Minitrex organization has three independent departments. The finance department, the sales and marketing department and the insurance department carry out their transactions on their individual operations. The customer accesses the Minitrex and services through contacting the four areas of customer service. The customers have the freedom of accessing any customer service. The vital data and information concerning the customer contacts information are not evenly distributed between the departments. The process of disseminating and sharing the information among then departments is not defined. The Minitrex organization encounter data and information redundancy resulting from customer’s inability to use a single point service point. The data stored in the Credit Administration System is similar to the data stored in Management Business Center System. The data and information stored by the processing unit lead to data and information redundancy. The departments have no developed mode of data and information sharing. Only a sing department has properly developed a system of education through the online network. The Management Business Center System has access to thru web services hence the customers can access the services through the online services.

Explanation for Calling a customer and Failing to know he is a Customer

An individual at Minitrex can call a customer and fail to know if he is a customer due to lack of sharing the customer contact data and information. The organization has no copy or way of accessing customer contact data and information. The situation results in the organization employee failing to understand their current customer. The poor communication results to the major operation of the company failing to get accomplished due to poor infrastructure of communication (Piercy, & Lane, 2009). The members from a different department like the finance and members of the department of insurance should shares data, and the information is containing the customer contacts. However, the failure may lead to the Minitrex workers calling and failing to identify the customer.

Explanation of failing to understand that the customer had called for the third time

The reason for failing to understand that the customer called for the third time is due to the lack of clear customer registration system. The communication m system at Minitrex has no way of recording the new customers within the organization. The customer contact processing unit doesn’t have the data and information for unregistered individuals. The data and information stored is only that exist within the database. When a call is made and happens that the one calling is not a registered customer, then the system has no record to indicate how many times the person has called through the system. The fact that the individual is new he is also new to the system and people when he is not recorded in the system database.

The Process of Implementing the Customer Relationship Management (CRM)

The Customer relationship management helps in making the general tasks and the functions involving the customers easily to operate for the customers. Jon Bettman should focus on implementing clear customer platform that shares data and information of the customers evenly to all individuals (Farkas, 2011). Denny Khan should design a dynamic communication system that should facilitate the customer data being disseminated across all departments. Denny Khan should implement the automation of the operations by designing an online platform that supports the customers (Schniederjans, et al…, 2012). The system should ensure that the customer can access the services and the functionalities of the Minitrex organization at any time. The company services should get availed to the clients to ensure that all the operations have been automated. The CRM is also achieved through making a simplified system that enables the customers to receive services at one point. The organization should concentrate the business operations to a customer care service n to promote the issue of standardization. Standard services are well offered by having only one point of service delivery (Peppers, & Rogers, 2011).

All departments should be linked by a single cloud-based architecture where all departments should access the company data and information. The cloud computing technology should get applied in the Minitrex Company to facilitate easier access and to unite the departments. Uniting the department shall lead to better terms among Mariella Hopkins, Harold Blumfen, and Jon Bettmann. The togetherness would promote the customers also to emulate the unity of the company. The organization should also avail the goods and services always to the customer have to ensure that they maintain them always. The platforms such as the social media and solution solving platforms should be implemented on the company website for entertaining the customers for social networking. The solutions and feedback to the clients should be made online through chat box (Fjermestad, & Romano, 2006).